msd-core/get-shit-done/workflows/manager.md

Interactive command center for managing a milestone from a single terminal. Shows a dashboard of all phases with visual status, dispatches discuss inline and plan/execute as background agents, and loops back to the dashboard after each action. Enables parallel phase work from one terminal.

<required_reading>

Read all files referenced by the invoking prompt's execution_context before starting.

</required_reading>

1. Initialize

Bootstrap via manager init:

# SDK resolution: prefer local gsd-tools.cjs, fall back to global gsd-sdk (#3668)
GSD_TOOLS="${RUNTIME_DIR:-$(git rev-parse --show-toplevel 2>/dev/null || pwd)}/get-shit-done/bin/gsd-tools.cjs"
if [ -f "$GSD_TOOLS" ]; then
  GSD_SDK="node $GSD_TOOLS"
elif command -v gsd-sdk >/dev/null 2>&1; then
  GSD_SDK="gsd-sdk"
else
  echo "ERROR: gsd-sdk not found on PATH and $GSD_TOOLS does not exist." >&2
  echo "Run: npx get-shit-done-cc@latest --claude --local" >&2
  exit 1
fi
INIT=$($GSD_SDK query init.manager)
if [[ "$INIT" == @file:* ]]; then INIT=$(cat "${INIT#@file:}"); fi

Parse JSON for: milestone_version, milestone_name, phase_count, completed_count, in_progress_count, phases, recommended_actions, all_complete, waiting_signal, manager_flags, and the optional trio queued_milestone_version, queued_milestone_name, queued_phases (added in SDK fix 2495-2496-2497 — may be absent on older SDK versions, treat missing as empty).

manager_flags contains per-step passthrough flags from config:

• manager_flags.discuss — appended to /gsd:discuss-phase args (e.g. "--auto --analyze")
• manager_flags.plan — appended to plan agent init command
• manager_flags.execute — appended to execute agent init command

These are empty strings by default. Set via: gsd-sdk query config-set manager.flags.discuss "--auto --analyze"

If error: Display the error message and exit.

Display startup banner:

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
 GSD ► MANAGER
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

 {milestone_version} — {milestone_name}
 {phase_count} phases · {completed_count} complete

 ✓ Discuss → inline    ◆ Plan/Execute → background
 Dashboard auto-refreshes when background work is active.
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Proceed to dashboard step.

2. Dashboard (Refresh Point)

Every time this step is reached, re-read state from disk to pick up changes from background agents:

INIT=$($GSD_SDK query init.manager)
if [[ "$INIT" == @file:* ]]; then INIT=$(cat "${INIT#@file:}"); fi

Parse the full JSON. Build the dashboard display.

Build dashboard from JSON. Symbols: ✓ done, ◆ active, ○ pending, · queued. Progress bar: 20-char █░.

Status mapping (disk_status → D P E Status):

• complete → ✓ ✓ ✓ ✓ Complete
• partial → ✓ ✓ ◆ ◆ Executing...
• planned → ✓ ✓ ○ ○ Ready to execute
• discussed → ✓ ○ · ○ Ready to plan
• researched → ◆ · · ○ Ready to plan
• empty/no_directory + is_next_to_discuss → ○ · · ○ Ready to discuss
• empty/no_directory otherwise → · · · · Up next
• If is_active, replace status icon with ◆ and append (active)

If any is_active phases, show: ◆ Background: {action} Phase {N}, ... above grid.

Use display_name (not name) for the Phase column — it's pre-truncated to 20 chars with … if clipped. Pad all phase names to the same width for alignment.

Use deps_display from init JSON for the Deps column — shows which phases this phase depends on (e.g. 1,3) or — for none.

Example output:

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
 GSD ► DASHBOARD
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
 ████████████░░░░░░░░ 60%  (3/5 phases)
 ◆ Background: Planning Phase 4
 | # | Phase                | Deps | D | P | E | Status              |
 |---|----------------------|------|---|---|---|---------------------|
 | 1 | Foundation           | —    | ✓ | ✓ | ✓ | ✓ Complete          |
 | 2 | API Layer            | 1    | ✓ | ✓ | ◆ | ◆ Executing (active)|
 | 3 | Auth System          | 1    | ✓ | ✓ | ○ | ○ Ready to execute  |
 | 4 | Dashboard UI & Set…  | 1,2  | ✓ | ◆ | · | ◆ Planning (active) |
 | 5 | Notifications        | —    | ○ | · | · | ○ Ready to discuss  |
 | 6 | Polish & Final Mail… | 1-5  | · | · | · | · Up next           |

Queued section (next milestone preview):

If queued_phases is present and non-empty, render a compact preview of the next milestone's phases directly below the main table. This surfaces upcoming work without cluttering the active-milestone grid. Skip this section entirely when queued_phases is empty or missing (e.g. the active milestone is the last one in the roadmap).

Use queued_milestone_version and queued_milestone_name for the header. Phases render without D/P/E columns since they aren't discussed yet — just number, name (pre-truncated display_name), dependencies (deps_display), and a fixed · Queued status. Phase-name padding should match the active-table column width for visual alignment.

Example:

 ───────────────────────────────────────────────────────────────
 ◆ Queued — {queued_milestone_version} {queued_milestone_name}  ({queued_phases.length} phases)
 ───────────────────────────────────────────────────────────────
 | # | Phase                | Deps | Status       |
 |---|----------------------|------|--------------|
 | 31| Email Logs           | —    | · Queued     |
 | 32| Today's Sheets       | 31   | · Queued     |
 | 33| Resend Backfill      | 31   | · Queued     |
 | 34| Business Day Audit   | 31   | · Queued     |

Queued phases are NOT eligible for the Continue action menu — they live in a future milestone and must wait for the current milestone to ship. The preview exists purely for situational awareness.

Recommendations section:

If all_complete is true:

╔══════════════════════════════════════════════════════════════╗
║  MILESTONE COMPLETE                                          ║
╚══════════════════════════════════════════════════════════════╝

All {phase_count} phases done. Ready for final steps:
  → /gsd:verify-work — run acceptance testing
  → /gsd:complete-milestone — archive and wrap up

Text mode (workflow.text_mode: true in config or --text flag): Set TEXT_MODE=true if --text is present in $ARGUMENTS OR text_mode from init JSON is true. When TEXT_MODE is active, replace every AskUserQuestion call with a plain-text numbered list and ask the user to type their choice number. This is required for non-Claude runtimes (OpenAI Codex, Gemini CLI, etc.) where AskUserQuestion is not available. Ask user via AskUserQuestion:

• question: "All phases complete. What next?"
• options: "Verify work" / "Complete milestone" / "Exit manager"

Handle responses:

• "Verify work": Skill(skill="gsd-verify-work") then loop to dashboard.
• "Complete milestone": Skill(skill="gsd-complete-milestone") then exit.
• "Exit manager": Go to exit step.

If NOT all_complete, build compound options from recommended_actions:

Compound option logic: Group background actions (plan/execute) together, and pair them with the single inline action (discuss) when one exists. The goal is to present the fewest options possible — one option can dispatch multiple background agents plus one inline action.

Building options:

1. Collect all background actions (execute and plan recommendations) — there can be multiple of each.

2. Collect the inline action (discuss recommendation, if any — there will be at most one since discuss is sequential).

3. Build compound options:

   If there are ANY recommended actions (background, inline, or both): Create ONE primary "Continue" option that dispatches ALL of them together:

   • Label: "Continue" — always this exact word
   • Below the label, list every action that will happen. Enumerate ALL recommended actions — do not cap or truncate:

     Continue:
       → Execute Phase 32 (background)
       → Plan Phase 34 (background)
       → Discuss Phase 35 (inline)
     

   • This dispatches all background agents first, then runs the inline discuss (if any).
   • If there is no inline discuss, the dashboard refreshes after spawning background agents.

   Important: The Continue option must include EVERY action from recommended_actions — not just 2. If there are 3 actions, list 3. If there are 5, list 5.

4. Always add:

   • "Refresh dashboard"
   • "Exit manager"

Display recommendations compactly:

───────────────────────────────────────────────────────────────
▶ Next Steps
───────────────────────────────────────────────────────────────

Continue:
  → Execute Phase 32 (background)
  → Plan Phase 34 (background)
  → Discuss Phase 35 (inline)

Auto-refresh: If background agents are running (is_active is true for any phase), set a 60-second auto-refresh cycle. After presenting the action menu, if no user input is received within 60 seconds, automatically refresh the dashboard. This interval is configurable via manager_refresh_interval in GSD config (default: 60 seconds, set to 0 to disable).

Present via AskUserQuestion:

• question: "What would you like to do?"
• options: (compound options as built above + refresh + exit, AskUserQuestion auto-adds "Other")

On "Other" (free text): Parse intent — if it mentions a phase number and action, dispatch accordingly. If unclear, display available actions and loop to action_menu.

Proceed to handle_action step with the selected action.

4. Handle Action

Refresh Dashboard

Loop back to dashboard step.

Exit Manager

Go to exit step.

Compound Action (background + inline)

When the user selects a compound option:

1. Spawn all background agents first (plan/execute) — dispatch them in parallel using the Plan Phase N / Execute Phase N handlers below.
2. Then run the inline discuss:

Skill(skill="gsd-discuss-phase", args="{PHASE_NUM} {manager_flags.discuss}")

After discuss completes, loop back to dashboard step (background agents continue running).

Discuss Phase N

Discussion is interactive — needs user input. Run inline with any configured flags:

Skill(skill="gsd-discuss-phase", args="{PHASE_NUM} {manager_flags.discuss}")

After discuss completes, loop back to dashboard step.

Plan Phase N

Planning runs autonomously. Spawn a background agent that delegates to the Skill pipeline with any configured flags:

Agent(
  description="Plan phase {N}: {phase_name}",
  run_in_background=true,
  prompt="You are running the GSD plan-phase workflow for phase {N} of the project.

Working directory: {cwd}
Phase: {N} — {phase_name}
Goal: {goal}
Manager flags: {manager_flags.plan}

Run the plan-phase Skill with any configured manager flags:
Skill(skill=\"gsd-plan-phase\", args=\"{N} --auto {manager_flags.plan}\")

This delegates to the full plan-phase pipeline including local patches, research, plan-checker, and all quality gates.

Important: You are running in the background. Do NOT use AskUserQuestion — make autonomous decisions based on project context. If you hit a blocker, write it to STATE.md as a blocker and stop. Do NOT silently work around permission or file access errors — let them fail so the manager can surface them with resolution hints. Do NOT use --no-verify on git commits."
)

ORCHESTRATOR RULE — CODEX RUNTIME: After calling Agent() above with run_in_background=true, do NOT do any planning work for this phase independently. Return to the dashboard immediately and wait for the background agent to report back. Only resume planning-related work when the subagent result is available.

Display:

◆ Spawning planner for Phase {N}: {phase_name}...

Loop back to dashboard step.

Execute Phase N

Execution runs autonomously. Spawn a background agent that delegates to the Skill pipeline with any configured flags:

Agent(
  description="Execute phase {N}: {phase_name}",
  run_in_background=true,
  prompt="You are running the GSD execute-phase workflow for phase {N} of the project.

Working directory: {cwd}
Phase: {N} — {phase_name}
Goal: {goal}
Manager flags: {manager_flags.execute}

Run the execute-phase Skill with any configured manager flags:
Skill(skill=\"gsd-execute-phase\", args=\"{N} {manager_flags.execute}\")

This delegates to the full execute-phase pipeline including local patches, branching, wave-based execution, verification, and all quality gates.

Important: You are running in the background. Do NOT use AskUserQuestion — make autonomous decisions. Do NOT use --no-verify on git commits — let pre-commit hooks run normally. If you hit a permission error, file lock, or any access issue, do NOT work around it — let it fail and write the error to STATE.md as a blocker so the manager can surface it with resolution guidance."
)

ORCHESTRATOR RULE — CODEX RUNTIME: After calling Agent() above with run_in_background=true, do NOT do any execution work for this phase independently. Return to the dashboard immediately and wait for the background agent to report back. Only resume execution-related work when the subagent result is available.

Display:

◆ Spawning executor for Phase {N}: {phase_name}...

Loop back to dashboard step.

5. Background Agent Completion

When notified that a background agent completed:

1. Read the result message from the agent.
2. Display a brief notification:

✓ {description}
  {brief summary from agent result}

3. Loop back to dashboard step.

If the agent reported an error or blocker:

Classify the error:

Permission / tool access error (e.g. tool not allowed, permission denied, sandbox restriction):

• Parse the error to identify which tool or command was blocked.
• Display the error clearly, then offer to fix it:
  • question: "Phase {N} failed — permission denied for {tool_or_command}. Want me to add it to settings.local.json so it's allowed?"
  • options: "Add permission and retry" / "Run this phase inline instead" / "Skip and continue"
  • "Add permission and retry": Use Skill(skill="update-config") to add the permission to settings.local.json, then re-spawn the background agent. Loop to dashboard.
  • "Run this phase inline instead": Dispatch the same action inline via the appropriate Skill — use Skill(skill="gsd-plan-phase", args="{N}") if the failed action was planning, or Skill(skill="gsd-execute-phase", args="{N}") if the failed action was execution. Loop to dashboard after.
  • "Skip and continue": Loop to dashboard (phase stays in current state).

Other errors (git lock, file conflict, logic error, etc.):

• Display the error, then offer options via AskUserQuestion:
  • question: "Background agent for Phase {N} encountered an issue: {error}. What next?"
  • options: "Retry" / "Run inline instead" / "Skip and continue" / "View details"
  • "Retry": Re-spawn the same background agent. Loop to dashboard.
  • "Run inline instead": Dispatch the action inline via the appropriate Skill — use Skill(skill="gsd-plan-phase", args="{N}") if the failed action was planning, or Skill(skill="gsd-execute-phase", args="{N}") if the failed action was execution. Loop to dashboard after.
  • "Skip and continue": Loop to dashboard (phase stays in current state).
  • "View details": Read STATE.md blockers section, display, then re-present options.

6. Exit

Display final status with progress bar:

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
 GSD ► SESSION END
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

 {milestone_version} — {milestone_name}
 {PROGRESS_BAR} {progress_pct}%  ({completed_count}/{phase_count} phases)

 Resume anytime: /gsd:manager
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Note: Any background agents still running will continue to completion. Their results will be visible on next /gsd:manager or /gsd:progress invocation.

<success_criteria>

• Dashboard displays all phases with correct status indicators (D/P/E/V columns)
• Progress bar shows accurate completion percentage
• Dependency resolution: blocked phases show which deps are missing
• Recommendations prioritize: execute > plan > discuss
• Discuss phases run inline via Skill() — interactive questions work
• Plan phases spawn background Task agents — return to dashboard immediately
• Execute phases spawn background Task agents — return to dashboard immediately
• Dashboard refreshes pick up changes from background agents via disk state
• Background agent completion triggers notification and dashboard refresh
• Background agent errors present retry/skip options
• All-complete state offers verify-work and complete-milestone
• Exit shows final status with resume instructions
• "Other" free-text input parsed for phase number and action
• Manager loop continues until user exits or milestone completes
• Queued section renders when queued_phases is non-empty; skipped when absent or empty </success_criteria>